COVID-19 District Updates

Spring Break March 30th – April 3rd, 2020 Travel Guidance

At this time, the CDC does not recommend traveling to high risk areas in the United States, or abroad. Our students will be required to stay home for 14 days from the time they left an area with widespread, ongoing spread (Level 3 Travel Health Notice countries), specifically China, Japan, Iran, Italy and South Korea, and practice social distancing. During the 14 days, students are asked to monitor themselves for symptoms. This will be an excused absence from school (see:  https://www.cdc.gov/coronavirus/2019-ncov/travelers/after-travel-precautions.html). Students do not need to be monitored by public health, but should they begin having symptoms, they should contact their local health care provider.

8/3/2020

Whippet Academy FAQ’s

7/31/2020

success NL-pages2&3-internet

7/17/2020

Shelby City Schools Restart Plan & Survey

Please complete one form for EACH child in your family enrolled in Shelby City Schools (you may fill out the same form more than once). This is not applicable to preschool students.

This plan may change at any moment based on local, state, and federal guidelines. This selection form will close at 8:00 a.m. on Wednesday, July 22, 2020. Thank you for your time.

Plan

Survey

7/6/2020

Thursday, July 2, 2020, Governor DeWine announced back to school health and safety guidelines for all school districts across Ohio. The Shelby City School District is currently reviewing those guidelines.

Our school district has been planning and preparing for multiple scenarios to safely welcome students and staff back.

We will be reviewing the latest information from the governor so we can meet the requirements set forth in these guidelines. Once we know more, we will share more details.

6/1/2020

Meal pick up every Monday in June from 9:30-11:00

5/30/2020

Shelby City Schools has developed policy and procedures that will allow our student-athletes to safely return to activity Monday, June 1st. The policy is aligned with the Ohio Department of Health (ODH), Nation Federation of High Schools Association (NFHS), and the Ohio High School Athletic Association (OHSAA). In order for athletes to return to an activity they must review the Return to Activity policy and sign the accompanying waiver form acknowledging that there remain risks due to Covid-19. Parents of student-athlete under the age of 18 yrs of age must also sign the waiver form. Athletes must then present the signed form to their respective coaches prior to participation.

Student-athletes and parents must also understand the a safe return to activity requires limiting the interactions of our athletes. Therefore student-athletes will be restricted to the number of activities they are permitted to attend.

The policy and waiver form is found at https://www.shelbyk12.org/forms/

Go Whippets!

5/20/2020 12:50PM

As the school year comes to a close, I want to thank the community of Shelby for the tremendous support and assistance throughout this school year; particularly over the past three months.  In spite of all of the challenges we faced this school year, our students and staff continued to work earnestly to make this school year successful.

As the Shelby City School District begins to make preparations for the 2020-2021 school year, please know that the entire staff is working diligently to ensure that students and staff will be safe, while still providing excellent educational opportunities for all of our students.  To that end, the district is conducting a survey beginning on Wednesday, May 20th; the survey will be open through Tuesday, May 26th.  By completing the survey you will help provide important information that will be considered for the upcoming school year.  Please, complete only one survey per household.

Again, I recognize that this school year has run the gamut of emotions for our students, staff and families; thank you so much for your continued support and for helping our district to persevere.  As we make plans for August, I am looking forward to getting our students and staff back together in a safe setting and to have a fantastic 2020-2021 school year.  In the meantime, please have a safe and enjoyable summer.

Stay safe, stay strong; go Whippets!
Tim Tarvin
Superintendent, Shelby City Schools

5/19/2020

Dear Shelby Families,

If you are interested in having your child attend preschool in the 2020-2021 school year, the first step is to complete an online application.  The application can be found at www.shelbyk12.org/forms/ under District Forms / New Student Enrollment Forms.  Families who apply will be contacted by the director or lead teacher to schedule a screening appointment.  Screening is only used to determine potential or suspected developmental needs and abilities.  Families will be notified as to available openings at the time of contact.

If you have a child that is accepted into preschool for the 2020-2021 school year, you will need to register your child for school.  Please visit www.shelbyk12.org/forms/ and print off and complete the following new student enrollment forms:

  • Student Enrollment Form
  • Records Release
  • Home Language Survey
  • Federal Enrollment Requirement
  • Military Form
  • Student Transportation Request (if applicable)

In addition, we will need the following documents:

  • Student Birth Certificate
  • Immunization Records
  • Parent / Guardian Driver’s License
  • Custody Papers (if applicable)
  • Parent / Guardian Proof of Residency (utility bill such as cable, phone, gas, or electric, dated within the last 30 days. We also accept lease and purchase agreements.  We cannot accept a medical or credit card bill.  If you are living with someone and/or do not have a utility bill in your name, please contact the Board of Education Office for special arrangements)

Completed forms and required documents can be turned in by:

  • Mail forms to the Board of Education Office: 25 High School Avenue, P.O. Box 31, Shelby, OH 44875 Attn: Student Enrollment
  • Email completed forms, along with documents to: enrollment@staff.shelbyk12.org
  • Place in the drop box located outside of the Board of Education entrance on the west end of Central School building.

Due to COVID-19, kindergarten screening appointments previously scheduled for May 11th-13th have been postponed.  We hope to reschedule kindergarten screening for August, 2020.  Families who have registered a student for kindergarten in 2020-2021 will be contacted at a later date to reschedule.  More information will be provided in August.

If you have a child that is eligible to attend kindergarten in the 2020-2021 school year and still need to register your child for school, please visit www.shelbyk12.org/forms/ and print off and complete the following new student enrollment forms:

  • Student Enrollment Form
  • Records Release
  • Home Language Survey
  • Federal Enrollment Requirement
  • Military Form
  • Student Transportation Request (if applicable)

In addition, we will need the following documents:

  • Student Birth Certificate
  • Immunization Records
  • Parent / Guardian Driver’s License
  • Custody Papers (if applicable)
  • Parent / Guardian Proof of Residency (utility bill such as cable, phone, gas, or electric, dated within the last 30 days. We also accept lease and purchase agreements.  We cannot accept a medical or credit card bill.  If you are living with someone and/or do not have a utility bill in your name, please contact the Board of Education Office for special arrangements)

Completed forms and required documents can be turned in by:

  • Mail forms to the Board of Education Office: 25 High School Avenue, P.O. Box 31, Shelby, OH 44875 Attn: Student Enrollment
  • Email completed forms, along with documents to: enrollment@staff.shelbyk12.org
  • Place in the drop box located outside of the Board of Education entrance on the west end of Central School building.

If you do not have the ability to print off the registration forms from our website, please contact the Board of Education to request forms be mailed to you.

If you have any questions regarding enrollment, please contact the Board of Education Office, 419-342-3520.

4/22/2020

Dear Shelby Families and Community,

On Monday, April 20, Governor DeWine announced that remote learning will continue for all students through the end of this school year.  Of course, we in the Shelby City Schools are saddened by this news, but we also understand that all of us have to collectively continue to do our part to keep our students, neighbors and loved ones safe.  Of course, the big question is, what does the rest of the school year look like?  For the Shelby City Schools the end of this school year is May 27th; our expectation is that staff and students will continue working on instruction through that date.  Yes, I recognize that remote learning is difficult and challenging for everyone, parents included, so it’s extremely important that we all continue to work together and communicate well.  If you have questions or concerns about your child’s education during the remainder of the school year, please reach out to your child’s teacher or principal.  Also, as I mentioned in a previous post, certain teachers and buildings may tweak things just a bit…so if you are a parent of a Shelby student, please watch for announcements and updates from your child’s building principal.  Also, please keep in mind that you can always go to our district website www.shelbyk12.org to see all district updates, particularly those dealing with our remote learning and related information on our COVID-19 page.

Just as remote learning will continue for the remainder of the school year, so will food distribution to our families.  On each Monday, all food pickup for any students in the District will take place from 10:00-12:00 at the middle school; enough food will be distributed to each family so that each child has breakfast and lunch for five days.  Please enter the school property from the roadway off Sunset, drive past the track and follow the road to the back of SMS to the loading dock area to receive your food.  The one exception to this schedule will take place the last week of May; there will be no food distribution on Monday, May 25th, which is Memorial Day.  That week’s food distribution will take place on Tuesday, May 26th, again from 10:00-12:00.

I recognize that this is a very difficult time for many of our students, but particularly our class of 2020.  Seniors and parents, please know that we are still considering a variety of options to celebrate this school year.  And let me clarify, while it may be challenging to host the traditional year-end activities that our seniors are accustomed to, please know that we are working creatively to make the best of a difficult situation and still celebrate the class of 2020 however we can.  As we work on the options for these celebrations for our seniors we will certainly keep students and parents informed about possible plans.  As I’ve said in other posts and letters, creativity and flexibility are going to be important during this challenging time and we are working diligently to make the end of the year for our seniors special.

Of course, with Governor DeWine’s recent announcement regarding schools, we have to also begin shifting our focus to the 2020-2021 school year.  Quite frankly, speculation is rampant right now and I understand that, but please also know that the Shelby administrative team is already holding meetings and brainstorming what next school will/could look like.  Again, not to be redundant, but our ability to be creative, flexible and innovative will go a long way to our future success.  Our team will continue to meet and establish plans in which the ultimate goal is for your child to be safe and successful.  As we begin making decisions about what next school year looks like, be assured that we will keep Shelby families and the community as updated and as informed as possible.

Finally, as I have said many times before and what I will continue to trumpet…I want to thank our entire staff, parents and community for their tremendous support, patience and cooperation throughout this extremely challenging time.  We in the Shelby City Schools recognize that your family may be hurting in a variety of ways; if there is anything that our school district can do to help, please let us know.  And whether you are a front line worker during this crisis or a single parent trying to juggle life as we know it, please stay safe and healthy.

Stay strong; go Whippets!

Sincerely,

Tim Tarvin

Superintendent, Shelby City Schools

4/16/2020

Meal Pickup Traffic Update:

Vehicles should enter the school complex at the back entrance via Plymouth St by the track and baseball field. Once meals are received vehicles should exit the parking lot to Smiley.

Thank you.

4/9/2020

Shelby City Schools meal pick up expanded to 10:00 am – 12:00 pm!

Pickup location and procedures remain the same but pick up time has been increased to two hours effective Monday, April 13th to allow for increased participation and traffic. Guidelines and procedures are listed below:

  • Meals are FREE to ALL children 18 and under in the Shelby community regardless of meal status at school.
  • Shelby Middle School is our only distribution site. You may pick up meals at the Middle School for ALL of your children, regardless of which school they attend.
    • Meals will be distributed from the loading dock behind the school.
    • Meals will be brought to your vehicle. Please do not exit your vehicle or enter the building. If you are walking or bicycling to the middle school to pick up meals please maintain a minimum 6 ft distance and allow us to bring the meals to you.
  • Meals will be 5 days of lunch and 5 days of breakfast. Please refrigerate food as soon as you get home. Uncrustables are best if kept frozen until the day you eat them. (thaw for 2 hours at room temperature)
  • The school district’s current plan is to offer this service each Monday for as long as school is closed.
  • Please know the process and methods of providing this service may change at any given time. Feel free to call food service director Kelly Stanford at (419) 342-6581 ext 8 with any questions or concerns.

4/1/2020

Dear Families,

As we all know, Governor DeWine has announced that schools will remain closed through May 1st, and I want to assure students and families that the Shelby City Schools will continue to provide meaningful instruction for the next four weeks just as we have since this closure began on March 16.  However, please know that certain teachers and buildings may tweak things just a bit…so if you are a parent of a Shelby student, please watch for announcements and updates from your child’s building principal.  Also, please keep in mind that you can always go to our district website www.shelbyk12.org to see all district updates, particularly those dealing with our closure and related information on our COVID-19 page.

Just as the Shelby City School District is committed to continuing instruction throughout this closure, we are equally committed to our effort to distribute food to our students, although our process has changed a bit since we first started a couple of weeks ago.  Beginning Monday, April 6th, all food pickup for any students in the District will take place from 11:00-12:00 on each Monday at the middle school; enough food will be distributed to each family so that each child has breakfast and lunch for five days.  Please come to the back of SMS to the loading dock area to receive your food.

May 2 and May 24.  These are two important dates for our seniors; May 2nd was the original date of our prom but because of the closure we know that we will not be able to host prom on that date.  Please know that we are going to do everything we can to find a creative way to still hold prom.  May 24th was our scheduled commencement ceremony and although we have not yet postponed or moved that event, we are exploring dates in the summer in case graduation ceremonies have to be delayed.  Again, please understand, we are working on establishing potential “make up” dates for both prom and commencement; we will certainly share that information once dates have been established to give families sufficient time to make their necessary plans.  Since this closure began, we’ve continually said that creativity and flexibility are going to be important during this challenging time, please know we want to find ways to celebrate our class of 2020!

Finally, I want to thank our entire staff, parents and community for the tremendous support, patience and cooperation throughout this extremely challenging time in; I know we will all continue to work together for the benefit of everyone.  With that being said, I also want to say, I recognize that this is a very, very difficult time in our community.  Families are hurting both emotionally and financially and although we can’t erase this hardship, please know that the Shelby City Schools will be there to help and to support your children and family in any way we can.  And to all of the health care workers, first responders and to everyone on the front line of this crisis, you are truly our heroes and we appreciate and thank you for your tremendous sacrifice and dedication.  Thank you!!

Please be safe, stay strong; go Whippets!

Sincerely,
Tim Tarvin
Superintendent, Shelby City Schools

3/26/2020

Dear Shelby Families,

As we work our way through this unprecedented time in our history, please know that the Shelby City School District is committed to keeping our students healthy and safe while still continuing to provide them with meaningful instruction, as well as with breakfast and lunch.

During this challenging time it has been a joy to witness the amazing cooperation and teamwork taking place between our teachers and parents/guardians, as well as the entire community.  Thank you!!  Rest assured, the District will continue to provide instruction and food distribution for as long as this mandated closure continues.

Also, I want to reassure our seniors and their parents; we are working on ways in which we can celebrate our seniors’ final year as Whippets, such as prom, commencement and other highlights.  No dates, times and locations have been determined yet, but as we have all learned throughout the past couple of weeks, flexibility and creative thinking are important paths to success during this challenging time; please rest assured that we will consider all options as we work collaboratively to celebrate our seniors!

Again, I want to thank everyone for their support of our staff, students and families during this mandated closure, please be safe; go Whippets!

Sincerely,
Tim Tarvin
Superintendent, Shelby City Schools

3/25/2020 2:05pm

School Meals Update

Shelby City Schools WILL offer Meal Package Pick Up Monday, March 30th from 11:00-12:00 at Shelby Middle School !

  • Meals are FREE to ALL children 18 and under in the Shelby community regardless of meal status at school.
  • The Middle School will be our only distribution site on March 30th from 11:00-12:00. You may pick up meals at the Middle School for ALL of your children, regardless of which school they attend.
    • Meals will be distributed from the loading dock behind the school.
    • Meals will be brought to you. Please do not enter the building.
  • Meals will be 5 days of lunch and 5 days of breakfast. Please refrigerate food as soon as you get home. Uncrustables are best if kept frozen until the day you eat them. (thaw for 2 hours at room temperature)
  • Children must be present to receive meals.
  • The school district’s current plan is to offer this service each Monday for as long as school is closed.
  • Please know the process and methods of providing this service may change at any given time. Feel free to call food service director Kelly Stanford at (419) 342-6581 ext 8 with any questions or concerns.

3/19/2020 9:10am

IMPORTANT CHANGE IN PROVIDING SCHOOL MEALS (updated 3/19/20 at 9:00 am) Dear Families,

Effective Monday, March 23rd, the procedure & locations for picking up school meals at Shelby City Schools will change due to the growing concern with the COVID-19 situation.
In an effort to minimize frequency of contact, families may pick up packages on Monday, March 23rd containing 5 days of breakfast and lunch for each child 18 and under in your Shelby household. Meal packages may be picked up at the following locations from 10:30-11:30.

  • Auburn Elementary Cafeteria
  • Dowds Elementary Cafeteria
  • Shelby Middle School Cafeteria

The last day for meals at the following two sites will be Thursday, March 19th due to low turnout:

  • Shelby High School Cafeteria
  • Central Gymnasium (back door entrance)

Meals Schedule:

  • Wednesday, March 18th : Uncrustable lunch + breakfast for the next morning.
  • Thursday, March 19th: Hot Dogs & Tater Tots, + breakfast for the next morning.
  • Friday, March 20th: NO MEALS
  • Monday, March 23rd: 5 days of breakfast and lunch. (uncrustables will be the lunch entrée)
  • March 30th – April 3rd: NO MEALS (Spring Break)
    • F.I.S.H. of Shelby (Friends In Service Here) Food Pantry will remain open during Spring Break. Call (419) 347-5010 for details on food pick up and information about Community Meals.

Please read the following procedures:

  • All children in the household may pick up meals at a single location that is most convenient rather than going to the building they normally attend.
  • Children must be present to receive meals. We can give meals to children without parental presence but parents may not pick up meals unless accompanied by children.
  • Food is take-out only and may not be consumed on site.

Please know the process and methods of providing this service may change at any given time. Feel free to call food service director Kelly Stanford at (419) 342-6581 ext 8 with any questions or concerns.

3/18/2020 1:06pm

IMPORTANT CHANGE IN PROVIDING SCHOOL MEALS!

Dear Families,

Effective Monday, March 23rd, the procedure for picking up school meals at Shelby City Schools will change due to the growing concern with the COVID-19 situation.

In an effort to minimize frequency of contact, families may pick up packages on Monday, March 23rd containing 5 days of breakfast and lunch for each child 18 and under in your Shelby household.  Meal packages may be picked up at the following locations from 10:30-11:30.

  • Auburn Elementary Cafeteria
  • Dowds Elementary Cafeteria
  • Shelby Middle School Cafeteria
  • Shelby High School Cafeteria
  • Central Gymnasium (Back door entrance to the gym)

Meals Schedule:

  • Wednesday, March 18th : Uncrustable lunch + breakfast for the next morning.
  • Thursday, March 19th: Hot Dogs & Tater Tots, + breakfast for the next morning.
  • Friday, March 20th: NO MEALS
  • Monday, March 23rd: 5 days of breakfast and lunch. (uncrustables will be the lunch entrée)
  • March 30th – April 3rd: NO MEALS (Spring Break)

Please read the following procedures:

  • All children in the household may pick up meals at a single location that is most convenient rather than going to the building where they normally attend.
  • Children must be present to receive meals. We can give meals to children without parental presence but parents may not pick up meals unless accompanied by children.
  • Food is take-out only and may not be consumed on site.

Please know the process and methods of providing this service may change at any given time. Feel free to call food service director Kelly Stanford at (419) 342-6581 ext 8 with any questions or concerns.

3/18/2020 8:30am

Preschool and Kindergarten registration has been temporarily suspended until further notice. Please check our website regarding a rescheduled date.

3/16/2020 3:47pm

Dear Families,

During these times of uncertainty with the COVID-19 situation, we want to offer your child(ren) lunch and breakfast during the school week. We realize there are many families who depend on these meals for their children and we want to continue to provide meals as long as possible. If you need breakfast and lunch for your child(ren) we can help.

Effective Tuesday, March 17th Shelby City Schools will offer “grab and go” meals for children 18 and under in the Shelby community from 10:30-11:30 at the following locations:

  • Auburn Elementary Cafeteria
  • Dowds Elementary Cafeteria
  • Shelby Middle School Cafeteria
  • Shelby High School Cafeteria
  • Central Gymnasium (Back door entrance to the gym)

Meals will be available on these days:

  • Tues – Thurs, March 17th -19th
  • Mon – Thurs, March 23rd – 26th

Please read the following procedures:

  • All children in the household may pick up meals at a single location that is most convenient rather than going to the building where they normally attend.
  • Children must be present to receive meals. We can give meals to children without parental presence but parents may not pick up meals unless accompanied by children.
  • Each child may receive a “grab and go lunch” for the current day and breakfast for the following morning.
  • Meals are take-out only and may not be consumed on site.

Please know the process and methods of providing this service may change at any given time. Feel free to call food service director Kelly Stanford at (419) 342-6581 ext 8 with any questions or concerns.

3/13/2020 2:34pm

Closure Information:

  • Shelby City Schools will be closed beginning on Monday, March 16-Friday, April 3, 2020.
  • All buildings and athletic facilities will be closed to students and the public (aside from short-term access for picking up assignments or lunches).  All athletic practices and events are suspended until further notice, beginning Saturday, March 14.
  • All extracurricular/co-curricular/school/community events, meetings, and activities on school property are suspended beginning March 14 until further notice.
  • All date changes/cancellations/closures will be updated on the school calendar available here:  https://www.shelbyk12.org/district/district-calendar/

Spring Break:  

  • In order to minimize interruption to student learning time, the Shelby City Schools will be observing Spring Break on Monday, March 30-Friday, April 3, 2020.
  • Any family who has previous arrangements for travel/vacation during the original Spring Break window of April 14-April 17 will be allowed to honor those plans.  Please provide your student’s building principal with documentation of travel plans by April 9. Any approved absences during this time will be considered excused; any missed work or assignments will need to be made up.
  • School is currently scheduled to resume on Monday, April 6, 2020.
  • Shelby City Schools will not be in session on April 10-13 (Good Friday/Easter Monday).

Access to Assignments:

  • Teachers will provide access to assignments and learning resources via distance learning.  Please look for information from your child’s teacher(s) on how to access these resources.
  • Online access to assignments will begin on Wednesday, March 18, through the duration of the closure.
  • Teachers will remain in communication with students and families throughout the closure via classroom communication methods (Classroom Dojo, Remind, etc.).
  • For those who do not have computer access at home, hard copies of assignments will be available in each school office on Wednesdays (March 18 and 25) from 8:00 a.m.-12:00 p.m.  
  • Student work may be returned each week when the next week’s assignments are picked up.
  • Your child is required to participate in these assignments; grades will be recorded.

Student Lunches:

  • Lunch will be available for all current Shelby City Schools’ students.  Lunches may be picked up from 10:30-11:30 a.m. at any building (Auburn, Dowds, Central Gym, Shelby Middle School, Shelby High School) with the enrolled Shelby student present with the adult picking up the meal.  Meals are available only for current Shelby students, not for extended family members.  Students’ names will be collected at the point of pick-up. Lunches will be packaged for take-out; no eating is permitted on site.
  • Meals will be available on the following days:
    • Tuesday, March 17-Thursday, March 19
    • Monday, March 23-Thursday, March 26

3/13/2020 1:15pm

The Shelby City Schools will be closed beginning on Monday, March 16th through Friday, April 3 due to COVID-19.

3/12/2020 4:07pm

On Thursday, March 12, Governor DeWine announced that he is closing all Ohio schools beginning at the end of the school day on Monday, March 16 for students. At this time, the governor’s office has directed that schools will remain closed through April 3. Around that time, the governor will inform us of any future steps regarding Ohio schools.

Like you, we are learning this information in real time as to how we are all to be affected and why these steps need to be taken. Right now, our collective job is to support the governor and the needs that exist in order to “interrupt” further community spread.

Obviously, there are many questions that we need answered and we will do our best to communicate accurately and in a timely manner with you.

Right now, Governor DeWine requested that we make decisions that are not only in our school community’s best interest, but also in the best interest of our community as a whole. Stay home when possible, wash hands often and stay away from people who are sick. And, as always, prior to Monday, please know that it is always a parent’s option as to whether to send their child to school.

This is the extent of what we know. Now our schools will begin looking at what this means locally. That includes options for distance learning, how that looks and so much more.

We will be posting regular updates on https://www.shelbyk12.org/covid-19-district-updates. This is where you can find updates in real time. Please keep the phone lines open; do not contact the district directly unless it is an emergency. If you have questions that are directly related to the closure, please direct all questions to Superintendent, Tim Tarvin and we will get back to you as soon as we can.

3/12/2020 1:04pm

Attention Shelby Community:

The Shelby City Schools are suspending all large gatherings for thirty days (until April 10th) and then reassess the next steps at that time. A large gathering prohibits any event/activity in which individuals, who are not school district students or employees, from entering onto district property for a meeting/event/ activity/etc. This suspension will remain in effect until April 10th and then districts will re-assess the next steps to be taken at that time. This includes all field trips where Shelby students would come into contact with students from other schools.